Screen sharing
Screen sharing

Screen sharing software

Whether you’re giving a virtual presentation, providing customer service, giving a product demo, or coordinating with remote teams, the ability to share the content on your screen during video calls is important for individuals and organizations alike. With Zoom’s screen sharing feature, you can easily share the content on any device during your meeting, creating a meeting experience that keeps everyone on the same page.

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Free screen sharing with the click of a button

Free screen sharing with
the click of a button

Zoom's screen sharing feature is easily accessible via the green Share Screen icon and is available to all users regardless of account type. Share a wide range of content on your screen, including:

  • Your entire desktop or device screen
  • One or more specific applications
  • A portion of your screen
  • Locally stored or web based video and audio
  • Audio from your device
  • Content from a second camera
  • A blank whiteboard for real-time brainstorming

Screen sharing enhances collaboration

With the ability to share your screen during your meetings, you give your meeting participants the opportunity to see what you’re describing in real time, removing the need to share files or dig through emails. But you aren’t limited to simple screen sharing, there’s much more you can do.

Share multiple screens

Share multiple screens

The meeting host can also allow multiple participants to share their screens simultaneously, creating a dynamic atmosphere for collaboration and brainstorming. Participants with multiple monitors can view both shared screens at the same time, while those with a single monitor or on a mobile device will see only the most recently shared screen.

Collaborative annotation in meeting

Collaborative annotation in meeting

Another advanced screen sharing feature is the ability to use annotation tools on a shared screen or whiteboard. With this feature, participants can easily use annotation tools to mark, highlight, and make notes on shared content, allowing you to collaborate on a document or piece of content in real time.

Presenting and slide control

Presenting and slide control

When hosting a meeting, the presenter can grant slide control to other participants, allowing them to progress the slides without interruption to the meeting or presentation. This eliminates the need for the presenter to change the slides when asked, as multiple participants can now have control.

Make online meetings more productive

Make online meetings more productive

With the ability to share your screen during your meetings, you give your meeting participants the opportunity to see what you’re describing in real time, removing the need to share files or dig through emails. This vastly improves the productivity of your meetings while reducing friction in the user experience, helping you get the most out of your meeting time.

Tailor your screen sharing
experience

Zoom also offers a number of additional screen sharing options to give customers a dynamic and customizable screen sharing experience. These options include:

  • Limiting frames per second during screen sharing: Limiting the frames per second during screen sharing allows users who don’t meet the bandwidth requirement for screen sharing to use this feature.
  • Sharing selected app window only: Share the content from a selected application on your screen, preserving your privacy and preventing attendees from seeing other content on your screen.
  • Highlighting shared content: A green border will be displayed around your shared content, making it easy to identify which screen is being shared.
  • Screen capture mode: This option allows you to choose your preferred method of screen capture to create the best experience for you and your attendees.
Tailor your screen sharing experience

Screen sharing tips and tricks

Although screen sharing on Zoom is easy, we have a few tips and tricks to help you get the best experience while sharing your screen:

Select the right screen

Select the right screen

If you have multiple screens, make sure you select the correct screen with the desired content to protect your privacy and streamline the meeting.

Review your screen share settings

Review your screen share settings

If you’re the meeting host, ensure that you customize your screen share settings so they fit your meeting needs, including enabling participants to screen share, disabling participants’ ability to annotate your shared content, and reviewing your screen capture settings.

Prepare your resources before your meeting

Prepare your resources before your meeting

Be sure to have the content you’re going to share at the ready before your meeting starts, either in a web browser or accessible on your desktop, to ensure you aren’t scrambling to find the content during your meetings.

FAQs
FAQs

Got questions? We’ve got answers.

To use screen sharing during a meeting, you need to have it enabled in your settings. To enable screen sharing:

  1. Sign into your Zoom account at zoom.us/signin.
  2. Click Settings and navigate to the Meetings tab.
  3. Scroll down to the In Meeting (Basic) section
  4. Toggle Screen Sharing ‘on’ to enable screen sharing


You can also choose to allow only the host or all participants to screen share in the settings. If you’d like to share your screen during a meeting but cannot, you can also ask the host to grant you permission to screen share.

Screen sharing during your Zoom Meeting is secure; however, you need to secure your meeting to help prevent unwanted participants from joining and annotating on shared content or sharing their own. Here’s what you can do to promote a safe and effective Zoom meeting experience:

  • Enable Zoom’s security settings: You can find Zoom’s security features and options under the Settings tab in your profile, or under the Security icon in your meeting toolbar. This is where you can manage who can screen share, disable participants’ ability to annotate your shared content, and review your screen capture settings.
  • Don’t share your meeting link publicly: Only share the meeting link with your expected meeting participants. Sharing your meeting link publicly can allow unauthorized people to enter your meetings.
  • Only allow registered or domain verified users: When scheduling a meeting, you can require participants to register with their email, name, and custom questions. You can even restrict your meeting to Zoom users whose email address uses a certain domain.


Be sure to sign up for a product demo with a Zoom specialist to see how features like screen sharing (and many others!) can help you create effective, dynamic, and productive meeting experiences.

When you begin sharing your screen, you will see a small toolbar that pops up within your shared screen that contains your meeting options, as well as screen sharing options such as Pause Share, Annotate, and New Share.

Under that toolbar is a red button that says Stop Share; simply click this button to stop sharing your screen.

Sign up for a free product demo to see how screen sharing can transform your meeting experience!

Schedule a demo

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