If you're not sure where to start with AI Companion, use some of our ready-made AI prompts. Find inspiration and get the results you're looking for.
Draft job descriptions, create onboarding plans, analyze policies and manage employee feedback.
Capture, synthesize and communicate key information from all-hands meetings in a way that keeps employees informed and engaged while maintaining accuracy of the content shared.
Use this prompt with Zoom Docs to create an initial working draft from the all hands meeting to quickly get a complete and engaging communication out to your teams.
Create a concise summary document for internal communications. The document should include the following components, formatted for clarity and engagement:
1. Meeting Overview: Provide a brief introduction that includes the meeting date, participants, and purpose. This sets the context for readers.
2. Key Takeaways: Summarize the main points discussed during the meeting, focusing on insights, decisions made, and any relevant context. Use bullet points or numbered lists for easy readability.
3. Action Items: Clearly outline the actions agreed upon during the meeting, presented in a table format. Include details such as the responsible parties, deadlines, and any relevant notes to provide clarity on expectations.
4. Next Steps: Convey any follow-up actions or future meetings planned as a result of the discussions. This helps maintain momentum and accountability.
5. Additional Notes: Include any important remarks or observations that may not fit into the other sections but are relevant for the audience.
Best Practices to Implement:
• Clear and Concise Language: Avoid jargon and complex terminology; use straightforward language to ensure all team members can understand the content.
• Feedback Mechanism: Encourage recipients to provide feedback on the summaries to improve future communications and address any gaps in information.
Ensure the tone remains professional yet approachable, using simple language to foster understanding among all team members. Leverage document features such as headings, bullet points, and tables to enhance clarity and facilitate quick navigation.
Craft clear, concise, and easy to read internal comms. If your employees are overwhelmed with high volumes of communications, they can tune out even important messages.
Use the prompt in Zoom Docs or upload the PDF of the planned communication in the AI Companion side panel in order to solicit feedback on the overall effectiveness of the communication.
Analyze the following planned internal communication for effectiveness, sentiment feedback, and engagement likelihood. Please evaluate the content for clarity, tone, and relevance to the intended audience.
Effectiveness: Assess how well the message aligns with organizational goals and whether it addresses employee needs or concerns. Identify any potential gaps or areas for improvement.
Sentiment Feedback: Analyze the emotional tone of the communication. Determine whether the language used is likely to evoke positive, neutral, or negative sentiments among employees. Suggest ways to enhance positive sentiment.
Engagement Likelihood: Evaluate the message's potential to engage the intended audience. Consider factors such as call-to-action clarity, personalization elements, and overall appeal. Provide recommendations to increase engagement and ensure that the communication resonates with employees.
Include specific metrics or indicators that can be used to measure success post-distribution, such as expected open rates or feedback mechanisms.
Consolidate the information across different source files to create a single source of truth for your employees.
Data Collection: Gather multiple data source files (Policies, Guides, etc.).
AI Analysis: Use Zoom AI Companion to summarize the multiple documents and create a new employee communication with the key points across multiple documents.
You are an AI assistant tasked with combining multiple documents containing important information into a single, concise employee communication. Please analyze the provided documents and create a summary that highlights the key points employees need to know. Your summary should:
Identify the main topics or themes across all documents
Extract the most critical information relevant to employees
Organize the content in a clear, logical structure
Use bullet points or numbered lists for easy readability
Prioritize information based on its importance and urgency
Avoid unnecessary details or jargon
Include any action items or next steps for employees
Maintain a professional yet friendly tone
Keep the overall length concise (aim for 500-750 words)
Please provide a cohesive summary that effectively communicates the essential information from multiple sources in a way that is easily digestible for employees.
Customize your message for specific roles can help engagement, attention & retention. When you write for one-size-fits-all, it's possible to lose important details in employee communications.
Data Collection: Gather multiple data source files (Current Communication, Job Persona details, etc..).
AI Analysis: Use Zoom AI Companion to summarize the multiple documents and create a new employee communication with the key points across multiple documents tailored to the job role.
As an AI assistant tasked with adapting employee communications, follow these steps to tailor messages for specific job roles:
Analyze the original communication, identifying key messages and information.
Review the job persona, including role, responsibilities, challenges, and priorities.
Rewrite the communication, focusing on:a. Relevance: Emphasize information directly related to the target role.b. Language: Adjust tone and vocabulary to match the persona's level and department.c. Context: Provide examples resonating with the persona's daily work.d. Benefits: Highlight how the information benefits the specific role.e. Action items: Tailor required actions to the persona's responsibilities.
Maintain the original core message while increasing relevance and impact.
Keep length similar to the original, aiming for conciseness and clarity.
Briefly explain how the message was tailored for the specific job persona.
Adapt the communication to be more engaging and relevant for the target role, ensuring it aligns with their unique perspective and needs.
Create and rewrite internal comms in multiple languages for your employees who are geographically dispersed.
Data Collection: Gather multiple data source files (Current Communication, Languages required, company terminology or jargon, tone, etc..).
AI Analysis: Use Zoom AI Companion to summarize the multiple documents and create versions with the appropriate language, tone, cultural appropriateness, etc..
Translate the following employee communications into [LIST THE LANGUAGES YOU WOULD LIKE] languages. Please provide the following information:
The original employee communication text in its source language. [comm]
Any specific terminology or company-specific jargon that should be maintained or explained in the translations. [a, b, c, …]
The desired tone and level of formality for the translations. [tone]
Any cultural considerations or sensitivities to be aware of for each target language.
The context or purpose of the communication (e.g., policy update, company announcement, safety instructions).
Any character or word count limitations for the translated versions.
Based on this information, translate the employee communication into the specified languages, consistent with the original message's intent and tone. The translations should be provided in a format that can be easily distributed through our preferred communication channels.
Create a new intranet article based on a conversation you had with a colleague in a meeting. Customize it based on your target audience, locale, and information you want to include.
Data Collection: The main topic or purpose of the post as well as:
Key documents or data points to be included
Target audience within the company
Desired length of the post
Any specific company guidelines or preferences for intranet content
AI Analysis: Use Zoom AI Companion to summarize the multiple documents and create versions with the appropriate language, tone, length, etc..
As an internal employee communications manager, create a compelling and informative intranet post based on past meeting conversations by following these steps:
Analyze provided meeting to identify key themes, messages, and important information.
Determine the post's main purpose (e.g., company update, policy change, employee recognition).
Craft an engaging headline capturing the post's essence.
Write an introduction summarizing main points and hooking reader interest.
Organize content into logical sections with clear subheadings.
Use bullet points or numbered lists for easily digestible information.
Incorporate relevant data, statistics, or quotes to support key points.
Maintain a consistent tone aligning with company communication style and culture.
Include necessary calls-to-action or next steps for employees.
Summarize main points in a brief conclusion.
Proofread and edit for clarity, conciseness, and accuracy.
Optimize for readability.
Add relevant tags or categories to improve intranet searchability.
Brainstorm and customize new company event ideas. It can be hard to think of something that appeals to everyone, so get out-of-the-box ideas for different targeted audiences.
Go to your Zoom Whiteboard tab, click new Whiteboard, Click the AI Companion diamond and enter the prompt.
Generate a mind map of engaging company events to boost employee morale and strengthen company culture. Include categories such as team-building activities, social gatherings, wellness initiatives, and professional development opportunities. For each category, provide at least 3 specific event ideas that cater to different interests and can be implemented both in-office and remotely.
Write a job description, even when you're not familar with the nuances of the role or the latest skills required.
Gather information on job requirements from the hiring manager and add them to the prompt to improve output quality.
Write a job description for [Role Title] for [Department or Area of the business]. The ideal candidate should have at least [minimum education and experiences for new hire].
Create a hiring onboarding plan based on how many new hires you have, their roles, and the timeline you have in mind.
In a Zoom Doc, pull in supporting documentation such as the Job Description and the Meeting Summary from the interviews
You are an expert Trainer that specializes in onboarding new employees. Leverage the Job description and the meeting transcript to identify training gaps in order to create a new employee onboarding plan. The plan should be provided in a table covering 6 weeks with tasks, task owner, due date in order to address the training gaps and successfully onboard the employee to learn about [Company Name, Products or Services Supported] and the requirements of the employee to meet minimum requirements from the hiring manger defined in the Job description.
When employees don't have the time or availabilty to read important HR policies, it's still up to you to get them that information. Create easy-to-read content that will give them the resources they need.
Using Zoom Docs: Open Zoom Docs and create a new document or upload your planned HR policy document, Use the following prompt to solicit feedback on the overall effectiveness of the policy communication.
Using AI Companion: Upload the PDF of the planned HR policy document in the AIC 2.0 side panel, Utilize the same prompt to gather insights on how well the communication resonates with employees.
Analyze the HR policy document to evaluate its clarity, effectiveness, engagement potential, and overall impact on employees as follows:
Clarity Assessment: Evaluate the language for clarity and ease of understanding. Identify jargon or complex terms needing simplification. Suggest revisions to enhance comprehension.
Effectiveness Evaluation: Assess alignment with organizational goals and whether it addresses employee needs. Identify gaps or areas needing additional information.
Engagement Potential: Analyze the tone of the document. Is it positive and encouraging? Recommend strategies to enhance engagement, such as interactive elements or feedback opportunities.
Sentiment Analysis: Analyze the emotional tone. Does it evoke positive, neutral, or negative sentiments? Suggest language modifications to foster a more positive response.
Implementation Considerations: Identify potential challenges in implementing this policy. Suggest communication strategies for an effective rollout. Recommend metrics to measure success post-implementation (e.g., feedback surveys, compliance rates).
Process and derive insights from employee feedback and comments.
Data Collection: Gather employee feedback from various sources (surveys, performance reviews, exit interviews, etc.).
AI Analysis: Use Zoom AI Companion to process and analyze the collected feedback.
Analyze the employee feedback data to identify trends, sentiments, and potential issues:
Sentiment Analysis: Categorize feedback as positive, neutral, or negative. Identify common themes in each category.
Key Concerns Identification: Highlight recurring issues or complaints across departments or teams.
Red Flag Detection: Identify urgent or critical issues that require immediate attention (e.g., harassment, discrimination, safety concerns).
Trend Analysis: Track changes in sentiment and concerns over time. Identify emerging issues or improvements.
Engagement Metrics: Analyze feedback related to employee engagement, job satisfaction, and company culture.
Suggestion Extraction: Compile and categorize employee suggestions for improvements.
Demographic Insights: If available, analyze feedback patterns across different demographics (age, tenure, department, etc.).
Recognition Opportunities: Highlight positive feedback about specific employees, teams, or initiatives.
Action Item Generation: Based on the analysis, suggest potential action items for HR to address key issues or capitalize on positive trends.
Create tailored training programs that meet individual employee needs and career aspirations. Design and implement personalized learning paths for each employee, maximizing engagement and skill development.
Data Collection: Gather employee data from various sources (performance reviews, skill assessments, career goals, learning preferences, etc.).
AI Analysis: Use Zoom AI companion to process and analyze the collected data to create personalized learning plans.
Analyze employee data and create a personalized learning and development plan:
Skill Gap Analysis: Identify current skills and compare them to required skills for the employee's role and career aspirations.
Learning Style Assessment: Determine the employee's preferred learning methods (e.g., visual, auditory, kinesthetic).
Career Path Mapping: Based on the employee's goals, suggest potential career paths within the organization.
Customized Content Recommendations: Suggest specific courses, workshops, or resources tailored to the employee's needs and preferences.
Micro-learning Opportunities: Create bite-sized learning modules for on-the-go skill development.
Adaptive Learning Paths: Adjust recommendations based on the employee's progress and feedback.
Peer Learning Suggestions: Identify opportunities for mentorship or collaboration with colleagues who have complementary skills.
Industry Trend Alignment: Incorporate emerging skills and knowledge areas relevant to the employee's field.
Performance Integration: Link learning objectives to performance goals and KPIs.
Continuous Feedback Loop: Analyze learning outcomes and gather employee feedback to refine and improve the personalized plan.
Create compelling and personalized employee spotlight articles, such as Employee of the Month to highlight exceptional employees but also serve as an inspiration for others.
Data Collection: Gather employee data from various sources (performance reviews, skill assessments, career goals, learning preferences, etc.) and the recognition reward.
AI Analysis: Use Zoom AI companion to process and analyze the collected data to create a personalized employee spotlight article.
Generate an engaging employee spotlight article based on the following inputs:
Achievement Analysis: Analyze the employee's recent accomplishments, projects, and contributions to the company.
Career Journey: Summarize the employee's career path within the organization, including growth and development.
Impact Assessment: Highlight the specific impact the employee has made on the company, team, or clients.
Skill Showcase: Identify and elaborate on the key skills that make this employee stand out.
Inspirational Elements: Include quotes or anecdotes that demonstrate the employee's passion and dedication.
Future Goals: Discuss the employee's aspirations and how they align with the company's mission.
Peer Recognition: Incorporate positive feedback or testimonials from colleagues and supervisors.
Company Values Alignment: Demonstrate how the employee embodies the organization's core values.
Visual Elements: Suggest appropriate images or infographics to accompany the article.
*Zoom AI Companion is available with eligible paid Zoom Workplace plans. May not be available for all regions or industry verticals.
